Trade/Barter (Bizx & IMS) Charging

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Estimated reading time: 2 min

NOTE: Bizx is a trade company we work with. Trade aka barter.

Loggin in

Login to Bizx by going to https://my.bizx.com/
IMS Barter Login: https://www.imsbarter.com/account/login

Charging Bizx Cards

IMPORTANT: Clients with a tag “Bizx” is an indication that its a Barter aka Bizx client. Meaning we need to charge them via Bizx.

  1. Go to BookingKoala>Bookings>Booking Charges
  2. Ensure that the PENDING tab is selected
  3. Look for those customers with Bizx tag. IMPORTANT: Do NOT charge those with ++ next to their name, even if the tag is present. These are half barter/trade and half credit card that require manual stripe charging.
  4. To find the Bizx Account number go into that customers profile in BookingKoala
  5. Go to Bizx>Transactions>Charge a Bizx Card
  6. Fill it in completely
    Bizx #
    Amount
    Notes to include date and Booking ID from Booking Koala
  7. After the charge went through successfully, record the charge in Booking Koala by clicking on the little check/cash icon
    If there is an issue with the charge, notify your manager asap
  8. Finally go into Quickbooks, find a ‘sales receipt’ for the transaction and change the payment type form cash/check to BIZX.

Video Reference: https://www.loom.com/share/f894eedba8ae4ffcb433684207222038

Charging IMS Cards

IMPORTANT: Clients with a tag “IMS” is an indication that its a Barter aka IMS client. Meaning we need to charge them via IMS.

  1. Go to BookingKoala>Bookings>Booking Charges
  2. Ensure that the PENDING tab is selected
  3. Look for those customers with IMS tag. IMPORTANT: Do NOT charge those with ++ next to their name, even if the tag is present. These are half barter/trade and half credit card that require manual stripe charging.
  4. To find the IMS Account number go into that customers profile in BookingKoala
  5. Go to AUTHORIZATIONS
  6. Fill it in completely
    Buyer account #
    Amount
    Notes to include date and Booking ID from Booking Koala
  7. After the charge went through successfully, record the charge in Booking Koala by clicking on the little check/cash icon
    If there is an issue with the charge, notify your manager asap
  8. Finally go into Quickbooks, find a ‘sales receipt’ for the transaction and change the payment type form cash/check to IMS.

Video Reference: https://www.loom.com/share/3448e856b2f1498d8557168a19362086

Record Bizx Purchases

  1. Login into Quickbooks Online
  2. Go to Expenses>Vendors
  3. Create a new expense for each purchase transaction
    If not sure what the category is, look up the location online via google to get an idea OR look up that same vendor’s previous year’s expense transactions.
    IMPORTANT: Dates and amounts are extremely important when monthly reconciliations step comes.
    NOTE: Each purchase on the statement is its own expense.

Record Deposit

  1. Go to Transactions > then Statements
  2. Search by month to find the right month.
  3. Login to Quickbooks and create a new deposit.
    Date: Last day of that specific month.
  4. Find all Sales transactions matching those in the statement.

    NOTE: Sales transactions are usually automatically recorded via Booking Koala Integration. If not there, find a transactions in BookingKoala ( under clients>transactions). If missing, notify your manager for further instructions.
  5. Be sure to Select “The Barter (Bizx)” Bank account as your deposit to account.

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